Prefills

Programme Record Id

Parent Programme Record Id

Organisation Identity Number

Organisation Record Id

Eligibility

We are a local organisation only working in Wiltshire or Swindon

OR

we are a regional organisation working in the south/south west of England including Wiltshire and/or Swindon,

AND

we are one of the following:

> constituted voluntary or community organisation

> not-for-profit company including community interest companies where the majority of directors receive no payment from the company

We have:

· a constitution and an active voluntary management committee with at least 3 people who are not:

· related to each other or in a long-term relationship

· living at the same address

· a bank account with two signatories who are not related to each other

· financial records showing less than 12 months running costs in unrestricted reserves at the end of last financial year.

Most of the people who would benefit from the grant live in Swindon or Wiltshire and cannot afford to cover the costs themselves.

The project or activity funded by this grant will take place in Swindon or Wiltshire and will start within 6 months.

We have a suitable safeguarding policy and procedures.

Not Eligible

Thank you for taking the time to consider a Wiltshire and Swindon Community Foundation grant application.

Unfortunately, your responses indicate that your organisation, you, or your plans do not fit our eligibility criteria so we will not accept an application. To be fair and transparent for all applicants, we apply our eligibility criteria strictly and cannot change them for your circumstances. If you are a new group in the process of setting up a constitution or committee or opening a bank account and would like to discuss making an application please call us.

If you are a local voluntary group you may find information on other sources of grants through our e-bulletin (sign up here: ) or from the national database www.myfundingcentral.co.uk. Funding advice is available from Wessex Community Action or Voluntary Action Swindon.

If you need further advice on safeguarding you can find further guidance here.

If your circumstances change and you feel an application would now be eligible, you may wish to contact us first on applications@wiltshirecf.org.uk

Thank you for confirming you are eligible to apply for a PCC Community Action Fund Grant. The application form questions are below.

We like to receive applications from small groups. If you are new to fundraising, do not worry about getting your application "right". We will talk to you when we have read it to make sure we understand what you want funding for.

You can save the form at any time and return to it. When you have finished it, you will be sent a copy of your answers which you can print if you wish.

If you have any queries, please contact us on applications@wiltshirecf.org.uk or call 01380 738985

Please refer to the Application Guidance Notes available on our website for more details on how to answer the questions.

Organisation Contact Details

Name of your organisation

Street address

Town/City

Postcode

Website

Main Contact Details

The person we will contact to discuss the application.

First Name

Surname

Role in the organisation

Phone number

Please enter without spaces

Email address

Project Details

When will you start to spend the grant?

In which area (estate, town, village) do most of the people who will benefit live?

Please provide a postcode of the area where most of the people who will benefit live.

If beneficiaries come from several places, just select one. If this is too difficult, use your organisation's postcode, but only if you are based in Wiltshire or Swindon. Please only enter a UK postcode in this field.

Tell us about the project or activity you will undertake with the grant, i.e. what, when, where, who, how.

We would like to understand exactly what you intend to do so we can get a good overview of what the project/service/activity will deliver and how. Try to cover key details such as what you will provide, where, when, how often, who will be involved etc.

Which of the fund priorities will you address through this work and how? Please refer to our website for details on the fund priorities which are based on priories 2, 3 and 4 of the Wiltshire and Swindon Police and Crime Plan 2025-2029.

How many people will benefit from this project or activity?

This should be your identifiable beneficiaries e.g. group members, activity participants and any other immediate beneficiaries such as family members or carers. You can input a number up to 5000. If you think it will be higher, please include this in your response to the next question.

Tell us about the main beneficiaries of this project/activity. What are their circumstances/ needs/risks? How have you calculated the beneficiary numbers?

We want to see that you have researched the need and consulted with local people, especially those who will benefit from your project/activity/service to ensure that what you plan to provide is necessary and appropriate. If you work with any other organisations to meet local needs, you could include more information here.

How will you know you have been successful in making the difference you set out to make e.g. recording observations, asking for feedback, using surveys or questionnaires etc?

Tell us about the methods you use to gauge whether you are meeting the needs you set out to address. This doesn't have to be anything complicated; we just want to know that you are checking your project/activity/service is effective and is providing what people want/need. Including direct quotes from people you have supported in the past can help to illustrate this.

Please tell us about your organisation's experience of running projects of this type.

We want to see that your organisation has the appropriate skills and capacity to run the project successfully, especially if this will be a new area of work for you.

Please tell us the key things your organisation does to keep people safe when they are in contact with the organisation. You should have plans and processes to keep everyone safe especially, but not only, children and adults at risk.

You will be asked to attach a copy of your Safeguarding Policy at the end of this form. Use this answer to give us an overview of your approach to safety and safeguarding and how you put your policy into practice.

Tell us the key things your organisation does to reach a diverse range of people and make your activities welcoming and inclusive to everyone.

We are thinking in particular (but not exclusively) about the 'protected characteristics' outlined in the Equalities Act 2010: age, gender, race, religion or belief, disability, sex, gender reassignment, pregnancy & maternity, marriage or civil partnership.

Please provide a brief summary of your organisation's current financial situation e.g. your level of reserves, whether you made a surplus/deficit last year, what you expect to happen to your finances in the next 12 months.

We use this to check the financial health of the organisation in relation to the size and scope of the services provided e.g. a very small organisation that is volunteer led is likely to have fewer overheads and require less reserves than a larger organisation which leases a building and/or employs several staff. This information also helps to confirm whether the organisation needs the amount being applied for.

Project Costs

Please select the option that best represents the type of costs you are applying for.

What is the total cost?

If you are asking us to fund some of your running costs, for instance, what is the total you need for running costs each year? If you are asking us to contribute towards an event, project or activity, what are the total costs? Please enter the amount with no spaces, comma or £ sign.

How much are you applying to us for?

You can apply for up to £5,000 for 1 year. Please enter the amount with no spaces, comma or £ sign.

If you are applying for a specific project or activity and the amount you are requesting is less than the total cost, please tell us where the remaining funds will be coming from.

Project Budget

	Year 1 (£)
Staff Costs	Please enter the amount with no spaces, comma or £ sign.

Staff Costs Breakdown

	Year 1 (£)
Volunteer Costs

Volunteer Costs Breakdown

	Year 1 (£)
Project Activities Costs

Project/Activities Costs Breakdown

	Year 1 (£)
Overheads Costs

Overheads Costs Breakdown

	Year 1 (£)
Capital Costs (equipment)

Capital Costs Breakdown

How much of this total cost have you already secured?

Please enter the amount with no spaces, comma or £ sign.

Year 1 Applied for

The Difference you will make

In this section we ask you to help us understand the difference the grant will make. We need this so we can tell the donors who give us funds what has been achieved with their funds.

If you have any difficulty in completing this section, please do contact us.

Please note that this information is for our records and reporting. It is not part of the information we consider when deciding whether to award you a grant.

Select the most suitable description of the challenges faced by the people who will benefit from this project or activity.

Please select any other notable issue that is relevant.

Please select the main difference your project or activity will make.

Please select another difference your project or activity will make.

Please select a third difference your project or activity will make, if relevant.

People who will benefit

Select the most suitable description of the people who will benefit from this project or activity.

If relevant, select another type of person who will benefit.

Activity

Select the main activity you will carry out with this grant.

If relevant, select another activity you will carry out with this grant.

Age Group

Select the age of the people who will mainly benefit from this project.

If relevant, select the age of any other people who will benefit from this project.

Ethnicity

Select the ethnicity of the people who will mainly benefit from this project.

If relevant, select the ethnicity of any other people who will benefit from this project.

Gender

Select the gender of the people who will mainly benefit from this project.

If relevant, select the gender of any other people who will benefit from this project.

Sexual Identity

Select the sexual identity of the people who will mainly benefit from this project.

If relevant, select the sexual identity of any other people who will benefit from this project.

Supporting Documents

Please upload the following documents:

Your organisation’s most recent accounts

If you do not have formal accounts, we want to see your records of last year’s income and expenditure and how much your organisation had at the end of the year.

Financial plan for this year

We would like to see a simple plan of how much money you expect to spend this year and what you will spend it on.

Recent bank statement

We use this to check your bank details.

Safeguarding Policy

Equalities Policy

Constitution or governing document

If you are a registered charity, you do not need to send your constitution.

If you have not been able to upload all of the above documents, please confirm you will email the others to applications@wiltshirecf.org.uk or post them to us.

Terms & Conditions

If the Foundation awards a grant, the following are our terms and conditions:

GRANT TERMS & CONDITIONS

1. We will spend the grant only for the purpose stated in our application. We understand that Wiltshire and Swindon Community Foundation may reclaim any grant identified as misspent.

2. If we want to change how we use the grant, we will contact Wiltshire and Swindon Community Foundation for approval before spending it.

3. If we cannot do all or part of the work described in the application or if the activity costs less than anticipated, we will contact Wiltshire and Swindon Community Foundation to discuss how to use any remaining money before spending it.

4. We will keep receipts and other proof of expenditure related to this grant, so that Wiltshire and Swindon Community Foundation can see them if required.

5. When requested, we will provide Wiltshire and Swindon Community Foundation with information about how we spent the grant, what took place and the benefits of the grant. This will usually be completed via an online form at the end of the grant.

6. We will recognise the PCC Community Action Fund and Wiltshire and Swindon Community Foundation as a donor and use the relevant logos on any materials or online media related to the project funded by the grant.

7. In accordance with its Privacy Policy, Wiltshire and Swindon Community Foundation will hold the details of our group’s chairperson, secretary and treasurer until the end of the grant. The Foundation will hold the details of the grant application’s Main Contact until the completion of the grant period, which is usually 7 years after the grant payment. This is for the purposes of monitoring expenditure of the grant, financial audit and assessing the impact of the Foundation’s grant programmes. We will inform the Foundation of any change in these details during these periods.

8. During the grant period, we will inform the Foundation promptly of any incident arising from our activity that results in, or risks, significant harm to beneficiaries or other people in contact with us through our work.

9. The PCC Community Action Fund and Wiltshire & Swindon Community Foundation may use our project for publicity. Our group’s name, the amount awarded and the purpose of the grant may be published on their websites and, social media accounts and in publications. If we feel this is not appropriate for our group, we will let the Foundation know. We understand this will not affect the grant payment.

I confirm I am authorised to make this application and declaration on behalf of the applicant organisation.
I confirm that I accept the terms and conditions above.
I certify that the information contained in this application is correct and that the supporting documents are the full and current documents which accurately represent my organisation’s current financial position, policies and governance.
In addition to point 9 above, the Community Foundation would like to publicise case studies from successful applicants to encourage further giving to the Foundation. Please tick the publicity box below if you are willing to take part.
Wiltshire and Swindon Community Foundation will use the personal data about you and other individuals named in your application to administer this grants programme and to tell you about other grant programmes, in accordance with our privacy policy.

Tick the box below to confirm

Yes - I agree to the above declaration

Tick the box below to confirm

Yes to featuring in publicity