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Volunteer Event Organizer Application
Thank you for your interest in supporting the American Brain Tumor Association by hosting your own fundraising event! If you have any questions, please call 773-877-8766 or email ksnow@abta.org. 
Personal Information

Event Information

If your event does not have a specific location, please use your home address.

Breakthrough Your Way Release & Waiver Agreement

Breakthrough Your Way is a program that gives supporters the chance to turn their passions and interests into unique fundraisers to benefit the ABTA.  The funds raised allow the ABTA to provide vital brain tumor resources to patients and their families, fund promising research studies, and conduct nationwide brain tumor educational programs. To ensure your event meets industry standards and follows ABTA policies, please read below and carefully adhere to the guidelines while planning your event.

As event organizer, you agree to:

·         Take full responsibility for the organization, promotion, liability and execution of the event, and obtain necessary insurance.

·         Conduct activities in accordance with ABTA policies, written materials and guidance received by ABTA staff.

·         Ensure all activities are in full compliance with applicable federal, state and local laws, regulations and legal standards.

·         Use your best efforts to ensure the event is of the highest quality with respect to venue, activities, and logistical preparation, providing a safe and enjoyable experience for all participants.

·         Be solely liable for all costs associated with event including, but not limited to, venues, insurance, entertainment and food and beverage and not sign any contracts on behalf of ABTA. Please note: You are responsible for filing all necessary event permits, applications and providing insurance, as required, for your event.

·         Submit any use of the ABTA name and/or logo to staff for approval prior to it being used. This includes paid advertising. Please note: You are solely responsible for the cost of paid advertising. 

·         Indicate you, as event organizer, are hosting the event and include “to benefit the American Brain Tumor Association” on all materials. Please note: You must include the percentage of proceeds to benefit the ABTA on all materials.

·         Inform ABTA staff in advance of any corporations or businesses you are approaching for sponsorship or in-kind donations to avoid overlap with existing partnerships.

·         Provide ample staff and/or volunteers for event.

·         Promote ABTA in a positive manner.

·         Ensure checks from event proceeds are made out to the ABTA and mailed to the office within 14 business days of event.

·         Share a detailed account of event with your ABTA staff contact within two weeks following the event.

The American Brain Tumor Association agrees to provide:

·         Advice on event planning, logistics and fundraising tips from a dedicated ABTA staff person.

·         Personal fundraising page and access to participant center with sample letters and other fundraising materials.

·         Use of ABTA logo upon request and approval.

·         Letter of acknowledgment to confirm funds from event to benefit the ABTA.

·         Written or emailed confirmation for donations over $25 made directly to the ABTA.

·         Event listing on www.abta.org upon request.

The American Brain Tumor Association will not:

·         Guarantee attendance, ticket sales, sponsorship or in-kind donations.

·         Guarantee an ABTA representative at your event.

·         Provide reimbursement for any event-related expenses.

·         Execute contracts on your behalf or provide insurance for your event or its participants.

·         Share mailing lists of vendors or donors.

·         Provide a tax receipt for in-kind donations that do not directly benefit the ABTA

·         Send tax deductible letter for sponsorships that do make payment payable directly to the American Brain Tumor Association.

·         Provide sales tax exemption letter for purchase of goods or services.

The ABTA reserves the right to withdraw its approval and participation in a Breakthrough Your Way event if the above guidelines are not strictly adhered to.

Having read this Release and Waiver Agreement and knowing these facts and in consideration of hosting a fundraising event, I hereby release, waive, discharge and covenant not to sue for myself, heirs, executors and administrators and waive any and all claims I may have for any loss, liability, damages, or costs against American Brain Tumor Association (ABTA), its officers, directors, employees and agents, and all sponsors and individuals associated with the event, their representatives, successors and assigns (the “Released Parties”) for any and all injuries or illnesses suffered by me in connection with this event, including pre- and post-event activities. I agree to indemnify and save and hold harmless the Released Parties and each of the above mentioned entities/individuals. 


You understand that ABTA may use video, digital pictures, movies, photographs, and/or audio recordings of your participation in this event. You hereby irrevocably grant to ABTA and to its successors, affiliates, employees, agents, and assigns (collectively, “ABTA”), the absolute and unrestricted right to use, copy or reproduce your name, voice, picture, likeness, stories and profile, whether in original or modified form, in promotional and advertising materials, publications, news releases, Web sites or other forms hereafter conceived produced for or by ABTA and used by ABTA, including future publications and web-pages.  You understand circulation of the above can be worldwide and there will be no compensation to you for this.



You further understand that publication may be accomplished by several means, including, without limitation, electronically via the Internet and that after publication ABTA will be unable to prevent other persons from gaining access to and copying my picture, likeness, stories, and profile and subsequently using, altering, or republishing it/them without your consent.


You hereby waive all rights and release and discharge ABTA from any and all claims, demands, or causes of action that you may have or may hereafter have for defamation, libel, invasion of privacy, publicity, or personality, misappropriation, infringement of copyright or trademark or any other intellectual property, or any other matter, based upon or relating to the use and exploitation of your participation in this event.

You understand and voluntarily accept the possibility of unconsented-to third party use, alteration or republication; and waive any claim for damages against ABTA arising from such actions by these third parties.

Please check below if you are at least 18 years of age and have carefully read, understand, and consent to the terms of this Release and Waiver Agreement.